Job description
As an Office Manager, you will play a key role in creating a positive and engaging work experience. As a true ambassador of Mantu, you will ensure the smooth running of office operations, support employees and clients, and embody our values of excellence and service.
Key Responsibilities
1. Office Experience
- Provide a warm and professional welcome to employees, clients, and visitors.
- Support HR teams during onboarding and offboarding processes.
- Manage internal communication, mail distribution, and office information updates.
- Plan and coordinate internal and external events.
2. Security, Emergency Management & Data Protection
- Ensure compliance with Mantu’s data protection policies and standards.
- Manage the access database and monitor security processes.
- Report and handle security incidents.
- Oversee fire detection systems, maintenance activities, and evacuation drills.
3. Cost Management, Services & Supplies
- Ensure the availability of supplies and services necessary for the smooth operation of the office.
- Manage supplier relationships and evaluate their performance.
- Monitor and analyze the office P&L and budget to ensure cost control.
- Oversee inventory of IT equipment (laptops, phones, etc.).
4. Facilities Management
- Maintain a clean, safe, and functional work environment.
- Support office layout and renovation projects.
5. Sustainability
- Implement initiatives to reduce CO₂ emissions and limit energy and material waste.
- Promote eco-friendly practices within the office.
Profile Sought
Your Background
- University degree (Bachelor’s level minimum).
- Fluency in French and English.
- Strong motivation to grow in an international and dynamic environment.
- Proficiency in Microsoft Excel.
Key Skills
- Service-oriented: strong focus on supporting employees and clients.
- Communication: ability to convey information clearly and professionally.
- Adaptability: flexibility and efficiency in a demanding environment.
- Problem-solving: creativity and proactivity in addressing challenges.
- Empathy: sensitivity to others’ needs and well-being.
- Organization: effective management of priorities and multiple tasks.
- Attention to detail: accuracy and precision in execution.
Additional Assets
- Comfortable with digital tools and an interest in new technologies.
- Interest in AI applications to improve efficiency and productivity.
- Project management and cross-team coordination skills.
Why Join Us
- An international community with more than 110 different nationalities.
- A trust-based environment: 70% of our leaders started at entry-level positions.
- A strong training system with our internal Academy and more than 250 available modules.
- A dynamic workplace regularly brought together through internal events (afterworks, team buildings, etc.).
Amaris Consulting promotes equal opportunities. We are committed to bringing together people from diverse backgrounds and creating an inclusive work environment. As such, we welcome applications from all qualified individuals, regardless of gender, sexual orientation, ethnic origin, beliefs, age, marital status, disability, or any other characteristic.
Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!